This is a guest post by Gregory Ciotti, a contributing Buffer Blog columnist. Read more about Greg at the bottom of the post, or read his latest article on measuring customer satisfaction.

The customer of today is an infovore.

Before doing business with you, a majority of customers will now use the information available on the web to learn about your company and your service quality. Transparency is the way the business world works these days, and it’s forced companies to re-examine their sales process for the benefit of the customer.

The highly informed customer isn’t going anywhere. The good new is the web has made it better than ever for honest, upstanding businesses who take care of their customers to succeed.

Consider these startling customer engagement statistics:

  • 78% of customers have bailed on an intended transaction because of a poor experience [source]
  • In 2011, 86% of consumers quit doing business with a company due to a poor transaction or service experience (vs. 59% in 2007) [source]
  • On Twitter, over 80% of customer service related tweets are negative or critical of the brand in question, a large majority of customers expect a reply in less than an hour (unfortunately, most companies are failing to deliver) [source]

The bottom line: the idea that customer service is the “new marketing” is not a trite turn-of-phrase in 2013, it’s the reality.

How can your business provide the sort of world-class customer service that companies like Buffer deliver month-after-month? The real answer lies in finding a solution to the following two questions:

  1. How can you create a company culture that’s all about the customer?
  2. How can you figure out what really matters to customers?

For the former, your team needs to embrace the idea of Whole Company Support, where everyone has the customer’s best interests in mind, not just your forward facing employees who deal with them every day.

To understand the latter, you need to understand the three triggers that turn passerby customers into loyal ones.

What really matters to customers?

Although the business-customer relationship is largely based on emotion, we can still look to scientific research for answers that reveal 3 powerful, emotional triggers.

Trigger #1: A Personal Touch

“In an era when companies see online support as a way to shield themselves from ‘costly’ interactions with their customers, it’s time to consider an entirely different approach: building human-centric customer service through great people and clever technology.

So get to know your customers. Humanize them. Humanize yourself. It’s worth it.”

— Kristin Smaby, “Being Human is Good Business”

The formal definition for a personal touch includes “any contribution someone gives to make something more personal.” It’s a moment that makes your customer feel uniquely valued and appreciated.

It could be greeting the person by name when they walk in, sending them a card on their birthday, or, as one study shows, a gesture as subtle as bringing mints to the table after a meal.

Case in point: In a study published by the Journal of Applied Social Psychology, researchers tested the effect of mints given by the wait staff in a restaurant. For the experiment, the control group was given no mints at all. There were three other groups:

The first group gave mints along with the check, making no mention of the mints. This increased tips by around 3 percent versus the control group.

The second group brought out two mints (separate from the check), and the wait staff mentioned them to the table (i.e., “Would anyone like some mints before they leave?”). They saw tips increase by about 14 percent versus the control group.

The last group brought out the check first along with a few mints. A short time afterward, the waiter came back with another set of mints, and let the customers know that they had brought out more mints in case they wanted more.

In the last group, wait staff saw a 21 percent increase in tips versus the control group. The level of service did not change at all—the only difference was the approach with mints. Could you have imagined such a small personal touch at the end of a meal making such a huge impact?

As this study reveals, the smallest calculated personal touch can have a measurable impact on how the customer feels about your company. It’s worth carefully considering what opportunities you have to implement a personal touch. In most cases, these touches turn out to be memorable (and often worth sharing) for the customer.

Trigger #2: Reciprocity

The social construct of reciprocity has been studied since Aristotle, with scholars continually asking why the human brain feels the need to keep transactions of all sorts “fair.” When someone gives you something or does something nice for you, you feel an innate obligation to return the favor.

Reciprocity has fascinating effects in the context of customer service. By going out of your way to love a customer, it creates a subconscious desire for them to return the favor. Reciprocity is something we all feel, and it’s the reason loyalty is so very valuable to a business.

Two kinds of reciprocity matter when it comes to loving customers: trumpeted reciprocity and surprise reciprocity. Exceptional customer service like the infamous Rackspace pizza story would be considered trumpeted reciprocity, meaning it happens through deliberate and often unique efforts to “WOW” the customer.

Surprise reciprocity is a little more subtle. It’s part of the experience when you do business with certain companies, but comes as a surprise to the customer. When a customer orders something from Zappos, they “surprise upgrade” the shipping to overnight for almost all their customers.

If you have ever opened a brand new Apple product (such as an iPhone or iPad), you know that the packaging is an experience in itself. Before you even touch the device, you feel the care and precision that went into creating the product for you. This unexpected sense of excitement is another example of surprise reciprocity.

Both types of reciprocity create an emotional connection with the customer, such that they feel a subconscious need to reciprocate the gesture.

Reciprocity is what motivates customers to send a tweet, share their experience with a friend or continue doing business with you over time as a loyal customer.

Trigger #3: Being a VIP

There are few things more valuable to your company than loyal customers. Not only will they continue spending money with you over time, but a ClickFox survey shows that 78 percent of customers say they show loyalty to a brand by telling others about it. That’s a pretty compelling case for an investment in building customer loyalty.

Since we know that loyal customers are extremely valuable, are there ways to further strengthen these relationships? Are there tangible ways of motivating customers to keep coming back? The data says yes. Depending on your business, there are a few different ways to execute these tactics.

A fascinating study by researchers from Stanford and Harvard Universities examined the power of labeling people. Half of the group was randomly selected and told they were deemed “politically active.” The other half, the control group, was not told anything at all. Sure enough, the ones labeled as “politically active” ended up being 15 percent more likely to vote. The bottom line: people respond positively when a label gives them a feeling of importance.

This same concept has been applied with great success by companies such as American Express. They are the only credit card company to refer to their customers as “members.” American Express further labels certain groups via fancy card names such as Gold cardholder, Platinum cardholder and the highly-prized Black cardholder.

An equally-effective alternative to labeling is creating some form of customer loyalty program. This one is pretty clear: incentivize customers to keep coming back while also giving them that prized VIP feeling through rewards.

Research conducted by Joseph Nunes and Xavier Dreze has revealed an interesting insight on how to make customer loyalty programs work. They gave out 300 loyalty cards to customers of a local car wash. Customers would be given a stamp on the card each time they came back for a car wash. Once the card was full of stamps, they get a free wash.

As part of the experiment, two kinds of cards were given out. The first group got a loyalty card with eight slots to be stamped. The second group got a card with 10 slots, but two of the stamps were already filled in. So both groups needed eight washes to get a free one, but one group perceived that they got a head start of two stamps.

The result: Customers with a two-stamp “head start” completed all the stamps on their card 34 percent of the time. The other group (that started with no stamps) only completed all the stamps on their card 19 percent of the time. That’s a 44% improvement based on a perceived head start.

The researchers in this study affirmed their belief that the closer people get to completing a goal, the more effort they are willing to put into achieving it.

Key takeaways

  1. A Personal Touch — Creating a memorable moment for customers often takes shape through some form of personal touch.
  2. Reciprocity — Understanding a social norm that is built in to every human being is a key to earning more loyal customers.
  3. Being a VIP — People are willing to spend more with your business if you give them a feeling of importance and reward their repeat business.

Your turn

What other things matter to customers? What strategies do you use to keep your customers happy?

Thanks for reading, I’ll see you in the comments.

About the Author: Gregory Ciotti is a content marketing manager at Help Scout, the intuitive Zendesk alternative for startups and small businesses who insist on a delightful customer experience.

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Written by Gregory Ciotti

Gregory Ciotti is a content marketing manager at Help Scout, the customer support software for businesses who insist on delivering a delightful experience. Get more from Greg on the Help Scout blog.

  • Great post Greg, I just read Daniel Pink’s “To Sell is Human” and he hits on the main point of making the customer feel like he/she has the power…instead of feeling “played” by the company, make them feel that every choice they make is their own and they feel at ease during it.

    • Recent favorite of mine Joe, great book!

    • Jay Perkins

      Is he the guy on Derek Halperns Social Triggers podcast this month? Only listened to a teeny bit this morning.

  • Speaking of customer engagement…I tried twice to submit an email to you and got a message that it had failed because I did not included my email, which I had… Anyway – question is – can Buffer deal with multiple accounts? I tweet personally and for my company – very different topics.

    • LeoWid

      Hi Marilyn – really sorry about the hassles there. Talk about giving great customer service and then such a terrible experience from our end, I greatly apologize for this!

      Definitely, Buffer can handle multiple accounts for Twitter, Facebook and LinkedIn. This works via our Awesome Plan ($10/mo) and you can easily get it here you will be able to have multiple accounts connected (up to 12 social accounts), you can add unlimited updates to your Buffer queue and you can also invite team members to collaborate in adding to the same Buffer account.

      Hope that helps! Let me know how you get on and if you have any other questions, I’ll be glad to hear from you.

    • Marilyn I can guarantee that was a fluke/technical error, Buffer support is top notch.

      Although it looks like Leo *already* replied to you down below, so I think that speaks for itself. 🙂

  • Jay Perkins

    Really enjoyed this post. I read the study about the mints a few months back and its amazing how far a little extra goes with clients and customers. One client I previousl worked with began sending a luxury pack of Chocolate Brownies or similar priced item to people following a meeting which had such a positive impact on sales and referrals per new client. Dare I use a cliche… think outside the box? 😉

  • Great post Gregory. I’m a bit old school and come from a small town where customer service is everything. After spending most of my 37 years of age working in retail establishments where customer service is critical it’s only natural for me to do the same online and in social media. I’m always shocked (and bothered) when I leave a comment or send a message to a business or person online and don’t get a reply for 48+ hours. Huge turnoff. We’re a 24/7 world now and people expect to be responded too quickly.

  • Hey Gregory,
    Do you have a source for the stat on it being cheaper to retain customers than find new ones? Ive seen that figure all over and tried a few months ago to track it down to no avail. I’d love to see the original study!! Thanks.
    – Melissa

    • I use such a quote in a presentation I deliver for Constant Contact. I believe in that preso the source is Flowtown, which is now been acquired. Jay Conrad Levinson of Guerrilla Marketing fame was also talking about this 30 years ago.

  • Being treated like a new customer for your loyalty: After many years, decades even, I have left companies, because even if I do come back, I know I will be treated better than I was as a long-term customer

    Knowing that in the day of Social Media, don’t underestimate (or be condescending) with customers. I may not always wear a suit and tie, but I worked with, influenced and brushed arms with people that companies would love to attract. If you treat me poorly, I will use all of my resources to ensure your business is depreciated to the level you made me feel.

    Stop trying to SELL first. If I was in your showroom, make me feel I am dealing with a friend and not suspicious of a stranger. My best friend could sell me something, so be my best friend. Who cares if you sell to me today? I will remember how I was treated, share that with everyone I meet, and when the time is right, I will remember which business, company or industry I want to return to. Make it so.

  • I love the specificity of this post breaking down the 3 big customer triggers of a personal touch, reciprocity, and treating people like a VIP. It’s interesting to think about how connecting with people on an emotional level builds loyalty to a business. Like your examples of Zappos surprising people or American Express making people feel important.

    It makes me think that our businesses are not just selling shoes, software, or whatever, it’s like the whole experience is the product now.

    Thanks for the food for thought : )

  • Elmarie Porthouse

    A post that makes on think! Online business has become very dehumanising. We need to find ways to connect with our customers in order to make them feel valuable as human beings again.

  • I loved your post and I became a fan of Buffer! This tricks are so true. One of the things that for me as a costumer and as a positive psychologist matter is how people interact with kindness. It relates to this 3 tricks and does a huge difference on keeping clients.

  • In a recent presentation on B2B social media I have actually used a tweet exchange between Allysa and a customer who’s experiencing issues with Buffer. I note that the exchange happened at 1:52 am PDT. That’s unexpected and awesome in my eyes. Sure, Allysa’s in London, but that doesn’t make it any less awesome in my eyes, but smart.

    Oracle does round the clock support this way with one team handing off to another as the sun goes down. It’s impressive in a small company. Anyway, one way I like to give great support is by keeping my commitments to customers. It means a lot.

  • Hey Greg. I’ve been reading a lot in the last year about customer psychology (e.g. Predictably Irrational et al) and you’ve summarized in one post what I’ve read many books, lots of articles, and long conversations to uncover. Thanks for such a great article. I’m sharing it everywhere!

  • michelle

    Love this post! Different from many I’ve read. Learned a lot!

  • Michal

    We at LiveAgent do not create experience with the brand or the company but with real people – personal touch is very important for us and mainly for our customers. We try to create solutions for our customers instead of finding customers for our products.